December 23, 2024 – Case Study

Art O Print

Overview

Art O Print, a leading company in the printing industry, serves both domestic and international companies. As the business expanded, managing data and tracking critical metrics became increasingly challenging. With the implementation of Zoho applications, Art O Print successfully increase their operational efficiencies and enhanced decision-making capabilities.

Key Takeaways

  • Improved workflow efficiency through automation.
  • Enhanced financial management with real-time insights.
  • Standardized processes for better operational accuracy.

Executive Summary

  • Business Name: Art O Print
  • Location: Ahmedabad
  • Industry: Printing and Manufacturing
  • Business Overview: Art O Print is a leader in the printing industry, providing services domestic and international markets. Despite their growth, the company faced challenges with outdated systems and manual processes, which hindered efficiency and decision-making.

Problem Statement and Key Challenges

Art O Print faced multiple operational challenges:

  • ‌Previous Software Limited Reports: Art O Print struggled to monitor key operational metrics due to limitations in their existing software.
  • Traditional Approval Mechanism: The Company relied on manual data management and approval processes, which limited real-time insights and slowed down decision-making.

Evaluation of the problem

  • We analyzed the challenges Art O Print was facing in their operations, particularly in manufacturing, distribution, and financial management. We identified issues with reporting, managing data, and getting approvals. To address these problems, we proposed a customized solution using Zoho applications.

Proposed Solutions

  • ‌To solve the challenges faced by Art O Print, a set of Zoho applications was integrated to improve workflows and overall efficiency.
  • Custom Solutions with Zoho Creator: Zoho Creator was used to standardize processes like PO > GRN as per their Specific Business nature (non-tracked items) > Creation of Bills based on GRN Button in Creator push to Zoho Books.
  • Financial Optimization with Zoho Books: Zoho Books enabled easy e-invoicing, approval, Sent Digitally Signed invoices, payment tracking, ensured GST compliance with easy filing, and integrated bank connections for smooth financial operations, including payment reminders to improve cash flow.

Implementation

  • Process Highlights:
    • Developed custom workflows in Zoho Creator for seamless operations.
    • Strong integration of GRN App in Creator with Books for quick bills recordings.
    • Provided tailored training to ensure smooth adoption across departments.

Results Achieved

  • Standardized Processes and Improved Accuracy: Automating the PO > Customized GRN in Creator > Bills workflow reduced errors and improved operational efficiency.
  • Enhanced Financial Management: Real-time financial Reports through Zoho Books for their Management Team & enabled GST compliance, optimized cash flow.