December 23, 2024 – Case Study

Yushka Cosmetics LLP (Paradyes)

Yushka Cosmtics

Overview

Yushka Cosmetics LLP (Paradyes), faced challenges in managing e-commerce item codes and invoice creation. By implementing Zoho Books with custom workflows and templates, they achieved enhanced accuracy, faster invoicing, and efficient payment collection.

Key Takeaways

  • Automated e-commerce item code mapping through Zoho Books.
  • Custom invoice templates for seamless integration with customer portals.
  • Streamlined invoice creation, eliminating errors.

Executive Summary

  • Business Name: Yushka Cosmetics LLP (Paradyes)
  • Location: Ahmedabad, India
  • Industry: Cosmetics
  • Business Overview: Yushka Cosmetics LLP, a growing cosmetics brand, experienced inefficiencies in e-commerce code management and invoice generation. Using Zoho Books, tailored solutions were implemented to address these issues, saving time and improving accuracy.

Problem Statement and Key Challenges

Yushka Cosmetics LLP encountered two significant challenges:

  • Manual E-commerce Code Entry: Manually entering item codes for each platform was time-intensive and error-prone.
  • Invoice Format for Customer Portals: Exporting invoices in required formats for customer portals delayed payment processing.

Evaluation of the problem

  • SVT Advisors assessed Yushka Cosmetics LLP’s invoicing challenges, identifying inefficiencies in code mapping and exportable invoice formats. Zoho Books, combined with custom workflows and templates, was proposed to resolve these concerns effectively.

Proposed Solutions

  • Zoho Books with Custom Fields & Workflow Automation:
    • E-commerce item codes were mapped in the product master.
    • Custom workflows automated the selection of the correct codes when creating invoices. These codes were automatically updated based on the e-commerce operator selected, reducing manual input.
  • Custom Export Invoice Templates:
    • Tailored templates were created in Zoho Books to align with customer portal requirements, enabling faster uploads and quicker payments.

Implementation

  • Process Highlights:
    • Automated item code mapping and retrieval during invoice creation in Zoho Books.
    • Designed and deployed exportable templates to match portal-specific formats.
    • Provided training sessions to ensure user adoption of the new system.

Conclusion

The integration of Zoho Books transformed Yushka Cosmetics LLP’s invoicing system, reducing errors and saving valuable time. This case study showcases how tailored automation can address complex challenges and create significant value.